Undergraduate Enrolment and Registration Guide

The following information applies to undergraduate course enrolments only.

Other registration guides are available for graduate studies and the Osgoode Hall Law School JD program.

Important Enrolment-Related Information

How to Enrol

Find out when you can enrol so you will be ready to go when your enrolment slot opens.

If you are a new student or have forgotten how to use the Registration and Enrolment Module, get familiar with the steps to enrolment described below.

For more information, read the Frequently Asked Questions about enrolment.

1. Choose your courses

Consult the Academic Calendar for degree requirements, course load restrictions, special permissions, and other rules.

Review course availability and course descriptions on the York Courses Website. Note the course code and catalogue numbers of courses that you want to take and be sure to look at some alternative courses/sections in case your preferred choices are full or otherwise unavailable.

Course meeting durations are listed in minutes: 60 = 1 hour, 90 = 1.5 hours, 180 = 3 hours, etc. Be sure your chosen course meetings do not overlap with each other.

Search Course Timetables
2. Plan your schedule with the Visual Schedule Builder

Once you have determined the courses you need and want to take, use the Visual Schedule Builder (VSB) to plot possible course schedules and find the one that works best for you.

Give yourself enough time to travel between classes, especially if you plan to take courses at both the Keele and Glendon campuses. Think about taking occasional breaks between classes for meals, study time, and relaxation.

For more instructions and tips, see the VSB webpage.

3. What to know before you start enrolling in courses

Please check this list to ensure you are able to enrol in the courses you need and want:

  • Have you checked your enrolment window? You will not be able to enrol in courses in advance of your enrolment window opening.
  • Did you attend an advising appointment, if required? If not, contact your Faculty Advising Office to book your appointment online.
  • Have you checked your Grade Report for any academic decisions that require your attention? If you have questions about your grade report, contact your Faculty Advising Office.
  • Have you satisfied all prerequisite requirements for the course you would like to enrol in? If not, you need to successfully complete all prerequisites for a particular course before you try enrolling in it again.
  • Have you already enrolled in the maximum number of credits you are permitted to take in a session? Check you Faculty‚Äôs maximum course load limits and contact the department offering the course to see if you can petition for a course overload.
  • Have you resolved any outstanding student account balances? Contact Student Financial Services if you need to make debt payment arrangements.

You may also be blocked from enrolling in a course because:

  • The course capacity has been reached and the course is now full. Contact the department offering the course to see if there is another section for the course that is not full, if they will be increasing the course capacity, or if you can be put on a waiting list; or.
  • Students from a particular Faculty, year of study or major have priority for enrolling in the course. Contact the department offering the course to find out if there are sections of the course that are not reserved for specific students, if the course will open to non-prioritized students later in the enrolment period, or if the instructor can grant you permission to enrol.
4. Access the Registration and Enrolment Module

Log in to the Registration and Enrolment Module using your Passport York username and password. Choose the session into which you want to enrol from the Academic Session drop-down list.

(Please note that this system is generally down for maintenance for one to two hours each day, beginning at midnight.)

If you do not yet have your Passport York Account, sign up for it online before proceeding. If you forgot your Passport York username or password, consult the reset instructions on the Computing for Students website or contact the Computing Commons in the William Small Centre (155 Campus Walk; e-mail: accounts@yorku.ca; telephone: 416-736-5800).

You may be blocked from enrolling at this point because:

  • you used an incorrect username or password in the Passport York login screen (for example, you used your email address or student number as the username, or there was a typo in your password);
  • you logged on before your assigned enrolment access date and time;
  • you are not academically eligible to enrol for this academic session because of your most recent sessional grade report decision (such as may not continue or required to withdraw or debarment);
  • you have an outstanding debt to York University of more than $75;
  • the registration and enrolment system is temporarily unavailable;
  • you have used a computer program, script, or other service to gain unauthorized access to the registration and enrolment system.

To resolve the enrolment block, please contact Registrarial Services at 416-872-YORK (9675).

5. Add, drop, transfer or exchange courses

Within the Registration and Enrolment Module, there are four basic procedures:

  1. To add a new course:

    1. Click Add a Course.
    2. Type the catalogue number into the add course field.
    3. Click Add Course.
    4. The catalogue number, course number, and course title will display. If this is the course you want to add, then click Yes.

    If you cannot add the course, then you will see an explanation.

  2. To drop a course:

    1. Click Drop a Course.
    2. Click to highlight the course you want to drop.
    3. Click Drop Course.
    4. The course number and title will be displayed. If this is the course you want to drop, then click Yes.

    Dropping a course can have a financial impact. Check the refund tables for more information. In addition, dropping a course can affect your OSAP eligibility and entitlement.

    If you cannot drop the course, then you will see an explanation.

  3. If enrolled in a course with multiple lab meeting groups, tutorial meeting groups or course sections, you can transfer to a different lab, tutorial or section of that same course in the same term:

    1. Click Transfer a Course.
    2. Type the catalogue number that you want to transfer into.
    3. Click Transfer Course. The catalogue number, course and title will be displayed. If this is the transfer you want, then click Yes.

    Because a successful transfer also drops the original lab, tutorial or section, it can have a financial impact. Check the refund tables for more information.

  4. To exchange a course you are currently in for a different one:

    1. Click Exchange a Course.
    2. Type the catalogue number of the course you want to add.
    3. Click to highlight the course you want to drop.
    4. Click the Exchange Coursebutton. The catalogue number, course number, and course title of both what you are adding and what you are dropping will be displayed. If this is the exchange that you want to make, click Yes.

    Exchanging a course performs the course add and course drop in one step. If you are not able to add the new course successfully (for example, if it is full), then you will remain enrolled in the original course. If you are able to add the new course successfully, then you will also drop the original course. Because a successful exchange involves a course drop, exchanging a course can have a financial impact. Check the refund tables for more information.

    If you are not able to make the exchange, then you will get an explanation.

6. Check your schedule for errors or time conflicts

Before logging out of the system, you should:

  • check your course enrolments and correct any errors.
  • plot your timetable online to ensure that your course enrolments do not create any time conflicts. It is your responsibility to notice and resolve any such conflicts.

Always log out when finished with the system, especially if using a public or shared computer.

7. I've enrolled in my courses. Now what?