Who can order transcripts online?

• Any undergraduate student (except those from Osgoode Hall Law School) who has taken a course at the University from 1982 to the present.
• Any Osgoode Hall Law School student who has taken a course from 1992 to the present.
• Any graduate student who has registered for a session from 1982 to the present.
• If you are not eligible to order transcripts online, please read the information below.

How do I order a transcript online?

• Click on the button below; you will require your Passport York username and password.
• Passport York allows the University to ensure that only you have access to ordering your transcripts; it is used as your electronic signature to authorize the order.

Order Your Transcript Online

What if I do not remember my Passport York username or password?

• You can reset your Passport York unsername or password using one of the options provided on the Passport York Password Reset web page.

What if I do not remember my York Student Number?

• If you are currently enrolled and registered at York, you must present your government-issued photo identification (e.g. passport, drivers license, age of majority card etc.) in person at Registrarial Services in the Bennett Centre for Student Services.
• If you are a student who is not currently enrolled and registered at York, you may present your identification in person (see above) or send an e-mail to transcpt@yorku.ca with a legible, scanned attachment of a government-issued photo identification (e.g. passport, drivers license, age of majority card etc.). Please ensure your e-mail indicates that you are requesting your York Student Number for a transcript order, along with the answers to the following questions so we can authenticate your identity:
  • date of birth
  • your mailing address while you were last at York
  • your most recent academic program
  • the years you attended York

Who cannot order transcripts online?

If you are a...	What to do?
Student who wish to attach an external document (e.g. application form or status verification) to their transcript. Note: there is an additional $25 fee.	Submit the transcripts request form found in alternative order methods.
Graduate or undergraduate student who completed their studies prior to 1982.
Osgoode Hall Law School student who completed their studies prior to 1992.	Order through Osgoode Law School
Faculty of Education student who took Additional Qualification (AQ) courses after 1993.	Visit the Faculty of Education website.
Student who wants a record of courses taken at the York University English Language Institute (YUELI).	Visit 035 Founders College; tel. 416-736-5353.
Student who wants a record of courses taken at the Division of Continuing Studies.	Visit the Division of Continuing Studies website.
Student who wants a record of courses taken at the Schulich Executive Education Centre.	Fax a written request to 416-736-5689.

Online Orders (Fastest)

• Post-1982 undergraduate or post-2006 graduate transcripts ordered online typically take 1 to 2 business days to process.

Paper Request Form

• Transcripts ordered via the Transcript Request Form take 5 to 10 business days to process after the form is received.

Important Information About Processing Times

• Timelines are usually met throughout the year; however, transcript orders may take longer during peak periods: May/June and September to January. Please plan accordingly.
• It may take some time for your transcripts to be received and processed at its destination address. When checking to see if your transcript has arrived at its destination, remember to ask how long it takes to process the receipt of mail before you assume it has not already arrived.
• The Registrar's Office cannot be responsible for transcripts lost or delayed in the mail.

Timing Your Transcript Request Correctly

• Make sure that you request your transcript when you need it and not before.
• Check your online grade report (fall/winter - summer) to make sure all the information you need is on your transcript including any expected grades, grade changes or petition results.
• If you choose to have your transcript produced "Immediately" before all your grades are released or before your degree has been conferred, your transcript may not satisfy its recipient and you will be responsible for the charges associated with re-ordering another transcript.
• If you request to have your transcript produced after grades are released (i.e. on hold), please note that, even though all your grades may have been incrementally added to your record, your transcript will not be released until mid January for fall term grades, mid May for winter term grades and mid September for summer term grades.
• Grades for students from Osgoode Hall Law School and the Faculty of Education are traditionally released later than other Faculties. Students from these Faculties who request to hold their transcript request until grades are released, should select their appropriate Faculty from the delivery date drop-down menu (online request) or checkbox (paper request form).
• If you are planning to graduate and require your transcript to reflect that your degree has been conferred, please wait until the convocation ceremonies have begun before ordering your transcript.

Graduate and Undergraduate Transcripts

• Graduate students should note that transcripts will include all graduate and undergraduate studies completed at York.

Transcripts “Issued to Student"

• Transcripts “Issued to Student” are stamped as such and placed in a sealed envelope.
• Third parties may not accept these transcripts for official purposes. Check with your intended recipient before ordering your transcript. Most transcripts created for official purposes are sent directly from York to the third party.
• If you request a transcript “Issued to Student” and your third party does not accept it, you are responsible for a new chargeable transcript order.
• Multiple “Issued to Student” transcripts being mailed to your home or on-campus address will arrive in separately sealed envelopes.

Multiple Copies

• Please submit a separate request for each mailing address where you want the transcript sent.
• Multiple copies of transcripts being sent to a single third party address are mailed in one envelope. They are not separately sealed.
• Multiple “Issued to Student” copies being mailed to your home or on-campus address will arrive in separately sealed envelopes.

Outstanding Fees or Fines

• In accordance with Senate policy, transcripts will not be issued to a student who has an outstanding financial account with the University.

Documents to Accompany Your Transcript

• If you have a form or document that must accompany your transcript, note that there is an additional $25 fee. Please make sure to submit your document with the Transcript Request Form found in Alternative Order Methods.