Letter of Permission (LOP) Summer 2018 term only

Effective Summer 2018 only, students who wish to take courses on a Letter of Permission at an accredited university and have those undergraduate credits transferred toward your York degree/certificate, the application process has been streamlined.

The eligibility criteria and the application administrative fee are not applicable for the Summer 2018 term only.

Please be sure to review the Conditions and Responsibilities as they remain applicable.

Glendon students: please consult with your home Academic Student Services Office.

Upon receipt of your LOP request, we will provide you with a document confirming your application has been approved. Please ensure a copy of this approval is sent to the host institution.

When you have completed the course(s) at the host institution and grades are available, an official transcript must be forwarded to York's Office of the University Registrar immediately. A minimum grade of 60% is required to grant credits.

Please ask the host institution to send your transcript to:

Office of the University Registrar - Degree Audit
York University, Bennett Centre for Student Services
4700 Keele St. Toronto, ON M3J 1P3

Instructions (How to Apply)

  1. Print and fill out the application form:

  2. Submit the completed LOP form on this website.

  3. Upon receipt of your LOP approval from the Office of the University Registrar, please ensure a copy of this approval is sent to the host institution.
  4. When you have completed the course(s) at the host institution and grades are available, an official transcript must be forwarded to York's Office of the University Registrar immediately (see deadlines below). Address the transcript to:

    Office of the University Registrar - Degree Audit
    York University, Bennett Centre for Student Services
    4700 Keele St. Toronto, ON M3J 1P3

  5. If you do not register or complete any of the courses for which you were issued the LOP, you must provide the Office of the University Registrar with documentation from the host institution declaring you either did not enrol/register or that you withdrew from the course(s) without any academic penalty.
  6. Please note the alternate instructions for BFA Dance majors in the Joint Teacher Training Program with Canada's Nation Ballet School.

Additional Instructions

  • Engineering majors: CIVL, EECS, ENG, MECH courses will not be approved on a Letter of Permission.
  • BEng students: must also obtain Faculty approval by visiting the Lassonde Welcome & Support Centre.
  • Communication Studies Majors: If you wish to take a course on a Letter of Permission to satisfy a major requirement(s), you must seek approval from the department to ensure the course(s) will fulfill the requirement(s). Please send the Letter of Permission application form identifying both the course(s) and the host institution to: comnupa@yorku.ca
  • French Studies Courses: Any student looking to take a French language course on a Letter of Permission must first speak with the Department of French studies before submitting their request. Please contact: lapsfren@yorku.ca.
  • Languages and Literatures: Students interested in taking a language course require an additional checklist: http://dlll.laps.yorku.ca/students/policies-procedures/

Conditions and Responsibilities

It is your responsibility to ensure that:

  • You meet the course prerequisites for the course(s) you wish to enrol in at the host institution.
  • Course(s) completed on an LOP meet your program requirements.
  • You do not repeat courses already passed.
  • Should enrolment/registration circumstances change; that is, the course(s) you are requesting on an LOP is(are) not available, you must re-apply for any replacement course(s).
  • An official transcript is forwarded to the Office of the University Registrar at York University as soon as final grades are available from the host institution.

Important Notes

  • Course Credit Exclusions (CCEs) are courses offered at York and the host that are similar enough in content that both may not be taken for degree credit. A course substitute can replace a specified York course/degree requirement. A course substitute can be a CCE but a CCE is not always a course substitute.
  • Repeated courses: Credit towards your degree will only be counted once for repeated courses taken at York or elsewhere. Should you repeat a course, the initial grade will be replaced with a notation of “NCR – No Credit Retained”.
  • Minimum grade requirement: Generic results of “Pass” or “Credit Achieved” at the host will not be accepted for transfer credit to your York degree. A minimum grade of C (60%) is required for credit.
  • Transfer credit will be assessed based on the course work/requirements including in-class hours completed at the host institution and not on the course work/requirements of the York course credit exclusion or substitute. Please see York's General Academic Information for more information on in-class hours and check the ONtransfer database for potential course equivalencies.
  • Year level: Courses completed at Canadian universities are normally assessed for credit at the year level offered by the host institution. For example, if you successfully complete a 2000-level course at the host university, credits granted by York will be recognized at the 2000-level, regardless of whether York offers a similar course at a different year level.
  • Courses and grades achieved at the host institution are not listed on your York transcript or included in your York grade point average (GPA).

Maximum Credits Allowed

Letter of Permission Credit Maximums: Summer 2018

Program Faculty Maximum Credits Allowed
Faculty of Education 15
Faculty of Environmental Studies 15
Faculty of Health 15
Faculty of Liberal Arts and Professional Studies 18
Faculty of Science 15
Glendon College 15
Lassonde School of Engineering 15
School of the Arts, Media, Performance and Design 15

If you are considering online courses, please visit eCampusOntario to find online and mostly online courses. For example, here are the summer offerings at the universities in proximity to York.

Summer session at Ryerson University starts June 24, 2018. A list of course offerings can be found at https://ce-online.ryerson.ca/ce/calendar/default.aspx?id=5§ion=search.

Summer session at University of Toronto (St. George) starts July 3, 2018. A list of course offerings can be found at https://timetable.iit.artsci.utoronto.ca/summer2018.

Summer session at University of Toronto (Scarborough) starts June 25, 2018. A list of course offerings can be found at http://www.utsc.utoronto.ca/~registrar/scheduling/timetable.

Summer session at University of Toronto (Mississauga) starts July 3, 2018. A list of course offerings can be found at https://student.utm.utoronto.ca/timetable/.